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For questions, first please check the FAQ below. Your answer may already be on this page!


A. Registration

I need to send you a check.

If you need to send a check, please make out the check to East Valley Authors and use this address:

California Dreamin’ Writers’ Conference
PO Box 1123
Brea, CA 92822-1123

I need to change something!

If you need to revise the information you provided or the options you selected during registration, please use the Change Registration form.

If you need to change your agent/editor request, please find the info table and talk to us at the conference.

If you need to change something else, please contact us and choose the applicable subject.

If I don’t register for Book Camp ahead of time, can I purchase at the door?

We can’t stress enough how important it is for you to register for Book Camp early! Our speaker is so popular that we expect Book Camp to sell out before the end of registration.

This time around, Book Camp will also include a box lunch, so numbers must be turned into the hotel early.

For these reasons, we don’t anticipate offering the option to purchase at the door. If you want to attend, registration is the only way to guarantee your seat.

I have special dietary restrictions. Can you help me?

The registration form includes options for regular (low gluten) or vegetarian meals. Please note that the hotel’s kitchen is not gluten free.

When you register, please choose the applicable option. If you have additional dietary concerns, please contact us and choose Hotel as the subject.

If your needs change after you have registered, please submit a registration change form.

Once the conference is sold out, is there any way to attend?

Occasionally, we may have a last minute cancellation due to an emergency.

In the event that the conference is sold out, there will be a wait list. If an opening occurs, space will be filled (in date order) from the wait list.

I’m having technical difficulty completing my registration. Help!

Please use the contact form and choose Tech/Web for assistance.

Please note that immediate assistance is unlikely, but our volunteer committee will do the best it can to help.

Can you guarantee that the conference won’t be sold out by (pick a date)?

Our conference and hotel block have sold out quickly in previous years. This is a good thing, and we love having this problem!

Unfortunately, there are no guarantees in life and our conference is no different. There is a limit to the number of seats, rooms and workshops.  Once we reach capacity, the conference will be sold out.

I’m registering a little late. Are there pitch appointments available? Can I still add on critique group?

Even if all pitch appointments are gone by the time you register, last minute shuffling and cancellations do occur. Whenever possible, we’ll offer limited opportunities to swap/cancel/pick up pitch appointments on pitching day. We invite you to drop by the agent/editor desk at that time to see what’s available and add yourself to the wait list. More information about exactly when and where to go will be provided before the conference.

For critique groups, out of consideration to all participants, late additions are not allowed after the page submission deadline. The deadline ensures that the editor/agent has ample time to review all submissions for the critique.

How can I make hotel reservations using the conference rate?

In order to receive the conference rate, you must be registered and paid for the entire conference. You will then receive an email with the conference code to use for your hotel reservation.

Please note that the room block will be checked periodically to assure that only registered attendees are guaranteed the conference rate. If a reservation cannot be tied to a registered attendee, the room will not be guaranteed at the conference rate.

Can a minor attend the conference?

Minors may register and attend our conference only if they are accompanied by a parent who is also registered for the conference.

Some workshops in our conference will cover sexually explicit topics. The parent must sign a waiver stating that they are aware that some workshops may discuss sex and other adult subject matter.

To obtain the waiver, please contact us and choose Registration as the subject.

B. Registration Confirmation

I did not receive confirmation after I submitted the form. What do I do?

If you didn’t receive an email after registration, please double-check your spam folder to make sure. If you still have no emails, please contact us (choose Registration) and we will check our records to make sure you are registered.

My confirmation did not include items I thought I selected. What can I do?

Upon successful registration, you will receive a welcome email with a user ID and every response you provided during registration.

If something changes, or for instance you realize you wanted to add book camp, please use the change of registration form.

If you have further questions not covered by the change of registration form, please feel free to contact us and choose the applicable subject.

I need to change something!

If you need to revise the information you provided or the options you selected during registration, please use the Change Registration form.

If you need to change your agent/editor request, please find the info table and talk to us at the conference.

If you need to change something else, please contact us and choose the applicable subject.

I didn’t get/can’t find my registration confirmation e-mail. Can you help?

We’d really appreciate if you would search your spam folder and inbox one more time, just to make sure.

If it’s still missing, please contact us and choose Registration as the subject.

C. Registration Rates

If I don’t register for Book Camp ahead of time, can I purchase at the door?

We can’t stress enough how important it is for you to register for Book Camp early! Our speaker is so popular that we expect Book Camp to sell out before the end of registration.

This time around, Book Camp will also include a box lunch, so numbers must be turned into the hotel early.

For these reasons, we don’t anticipate offering the option to purchase at the door. If you want to attend, registration is the only way to guarantee your seat.

Is there a companion registration fee, for someone who will room with me but attend only the meals?

Because we are a smaller conference, there is no companion fee.

Is there a scholarship or payment plan for this conference?

During Early Bird Registration, a payment plan is available to members of the four Southern California RWA chapters only.

There is no payment plan for general attendees.

As an alternative, some chapters have a conference scholarship fund. Please contact your chapter leaders for information.

Can I register for just one day of the conference?

There is a rate to attend only the Friday Book Camp, but there is no daily rate for the rest of this conference.

D. Registration Cancellation

Can I cancel my author registration for California Readin’?

Request for a refund prior to November 14, 2016 must be in writing and is subject to a $75 non-refundable administrative fee. After that date, refunds will be entertained only on a case by case basis due to ticket sales and incurred costs on behalf of the authors.

  • On or before 11/14/2016 = Full refund minus $75.
  • 11/14/2016 or later = Partial refund on a case by case basis, to be decided by CDWC committee.

If you need to cancel, please contact Reader event ASAP via the contact form.

Can I cancel part of my registration, like Book Camp or Critique Group?

After January 15, 2017, there are no refunds for critique group.

Requests for refunds of other add-ons prior to January 31, 2017 must be in writing and are subject to a $50 non-refundable administrative fee.

  • On or before 1/31/2017 = Full refund minus $50.
  • After 1/31/2017 = On a case by case basis.

If you need to cancel, please contact Registration via the contact form.

I need to cancel my registration. How do I do that? And what’s the refund policy?

Requests for refunds prior to January 31, 2017 must be in writing and are subject to a $50 non-refundable administrative fee.

  • On or before 1/31/2017 = Full refund minus $50.
  • After 1/31/2017 = On a case by case basis.

If you need to cancel, please contact Registration via the contact form.

E. Hotel & Accommodations

Where is this conference held?

The 2017 conference will be at the same hotel as our 2015 conference: Embassy Suites in Brea, California.

Address: 900 E Birch St, Brea, CA 92821

Phone: (714) 990-6000

I have special dietary restrictions. Can you help me?

The registration form includes options for regular (low gluten) or vegetarian meals. Please note that the hotel’s kitchen is not gluten free.

When you register, please choose the applicable option. If you have additional dietary concerns, please contact us and choose Hotel as the subject.

If your needs change after you have registered, please submit a registration change form.

Can you guarantee that the conference won’t be sold out by (pick a date)?

Our conference and hotel block have sold out quickly in previous years. This is a good thing, and we love having this problem!

Unfortunately, there are no guarantees in life and our conference is no different. There is a limit to the number of seats, rooms and workshops.  Once we reach capacity, the conference will be sold out.

I have ADA-related needs. Can you help me?

According to the hotel’s website, Embassy Suites Brea North Orange County Hotel complies with ADA Guidelines and the Americans with Disabilities Act of 1990. The property offers accessible rooms, parking, and public areas and facilities. For further ADA concerns about the hotel, please contact the hotel directly at 714-990-6000.

If you have other specific questions, please contact us and choose Hotel as the subject.

How can I make hotel reservations using the conference rate?

In order to receive the conference rate, you must be registered and paid for the entire conference. You will then receive an email with the conference code to use for your hotel reservation.

Please note that the room block will be checked periodically to assure that only registered attendees are guaranteed the conference rate. If a reservation cannot be tied to a registered attendee, the room will not be guaranteed at the conference rate.

G. Workshops

I would like to present a workshop at the conference.

We believe in paying it forward and helping others, and we volunteer our time to make a stronger community of authors. We also believe that our four Southern California RWA chapters are full of incredibly talented and knowledgeable authors. So it only makes sense that the bulk of our workshops are presented by members of the four chapters.

We look for original, engaging topics that will inspire and excite our attendees. Because our conference is non-profit, speaker discounts and compensation vary.

We generally accept workshop proposals from members of the four chapters about a year in advance of the conference. After processing those proposals, we entertain submissions from RWA members and other notable speakers, preferably from California. Most workshops have been chosen by the time registration opens.

If you have further questions about workshops, please use the contact form and choose Workshops as the subject.

H. Pitching & Critiques

I need to send you a check.

If you need to send a check, please make out the check to East Valley Authors and use this address:

California Dreamin’ Writers’ Conference
PO Box 1123
Brea, CA 92822-1123

I’m registered, but how do I get a pitch appointment or sign up for critique?

Pitch appointments and critique groups are requested separately from registration, closer to the conference dates. Please make sure you are signed up for our newsletter to stay informed. For this conference, pitch appointments and critique group registration opens on October 15th.

When pitch & critique registration opens, you will have the opportunity to choose your top 3 agents/editors for pitching and/or register for critique group. We will do our best to match you with your desired agent/editor. (This process should sound very familiar to anyone who has attended the national RWA conference.)

You will receive your pitch appointment information at registration check-in with your conference tote.

If your editor/agent desires change after you register, come and talk to us at the conference and we’ll see what we can do.

Once everyone has had a chance to pitch, we can sometimes offer a 2nd appointment to those who wish, just as they do at the national conference. These last minute adjustments happen only at the conference, so please find the editor/agent table and talk to us!

Can I cancel part of my registration, like Book Camp or Critique Group?

After January 15, 2017, there are no refunds for critique group.

Requests for refunds of other add-ons prior to January 31, 2017 must be in writing and are subject to a $50 non-refundable administrative fee.

  • On or before 1/31/2017 = Full refund minus $50.
  • After 1/31/2017 = On a case by case basis.

If you need to cancel, please contact Registration via the contact form.

I need to change something!

If you need to revise the information you provided or the options you selected during registration, please use the Change Registration form.

If you need to change your agent/editor request, please find the info table and talk to us at the conference.

If you need to change something else, please contact us and choose the applicable subject.

I have an appointment with an agent/editor, what time am I scheduled to pitch?

If you signed up to pitch, your appointment time will be included inside your registration packet.

The general window for pitch appointments is Saturday between 1:30pm-3:30pm. Each pitch appointment lasts no longer than 10 minutes.

If you have any issues with the time or editor/agent you have been assigned, please come and talk to us at the conference and we’ll see what we can do.

What’s the Editor/Agent Critique Group?

This special experience gives you contact in an intimate setting with a publishing professional and a small group of fellow writers, with the purpose of positive, constructive feedback. Each group is led by either an editor or agent.

All writers are expected to submit a maximum of ten pages no later than January 15, 2017. The pages are sent to every member of the group, so everyone can read and make notes.

During the critique session, the editor or agent and fellow writers will discuss the pages…what works, what needs work, and how to make it better.

There is an additional fee for this add-on experience, and we think you’ll find that it’s worth every penny.

I’m registering a little late. Are there pitch appointments available? Can I still add on critique group?

Even if all pitch appointments are gone by the time you register, last minute shuffling and cancellations do occur. Whenever possible, we’ll offer limited opportunities to swap/cancel/pick up pitch appointments on pitching day. We invite you to drop by the agent/editor desk at that time to see what’s available and add yourself to the wait list. More information about exactly when and where to go will be provided before the conference.

For critique groups, out of consideration to all participants, late additions are not allowed after the page submission deadline. The deadline ensures that the editor/agent has ample time to review all submissions for the critique.

I. California Readin'

Can I cancel my author registration for California Readin’?

Request for a refund prior to November 14, 2016 must be in writing and is subject to a $75 non-refundable administrative fee. After that date, refunds will be entertained only on a case by case basis due to ticket sales and incurred costs on behalf of the authors.

  • On or before 11/14/2016 = Full refund minus $75.
  • 11/14/2016 or later = Partial refund on a case by case basis, to be decided by CDWC committee.

If you need to cancel, please contact Reader event ASAP via the contact form.

I need to send you a check.

If you need to send a check, please make out the check to East Valley Authors and use this address:

California Dreamin’ Writers’ Conference
PO Box 1123
Brea, CA 92822-1123

Is this event exactly like Barbara Vey’s reader appreciation weekend?

With the one and only Barbara Vey’s involvement in the planning and execution of this event, modifications have been made to fit the location and available time.

Reader registration will be very similar to Barbara’s yearly events. We will provide refreshments instead of a full luncheon, and most authors will share a table, paired by like genre. Otherwise, readers who have attended Barbara’s weekend event should feel right at home.

There will be a book signing, open to the public, immediately following the event. We are super excited about this new way to meet and interact with readers, and we hope you are too!

Do readers have to pay to attend this event?

There will be a small fee for readers to reserve their spot at the event. This fee will be returned to each reader in the form of a coupon that may be used at the event’s book signing.

What will happen at the reader event?

This event will be an abbreviated version of Barbara Vey’s renowned weekend long reader event.

There will be a chance for readers and authors to connect on a personal level. There will be games and refreshments, with door prizes for attending readers.

The event will be followed by a book signing with participating authors, which is open to the public.

Why do authors have to pay to participate in the reader event?

Just like our conference for writers, the reader event is not for profit. (Our hard-working conference committee isn’t even compensated for their time.)

However, the event does need to cover the costs of printing, reader totes, decoration, refreshments, and various hotel costs among other things. The author participation fee has been calculated based on these factors along with capacity.

The reader event will be fully funded by the participating authors and is separate from the conference, which will continue to go on during this event.

Will Barbara Vey be at the event?

YES! Barbara Vey is very much involved in this event, from planning to execution. We are excited and honored to have the benefit of her incredible experience and expertise with reader events.

How can I participate as an author in the reader event?

The reader event is open only to registered conference attendees who have published fiction books. Non-fiction is not within the scope of this event.

Since there is a limited number of available spots, we first allow our keynotes and workshop speakers a chance to participate. After we finalize the number of spots available to general conference attendees, published authors who have registered for the conference are offered the opportunity to participate in order of registration for the conference.

The event is currently at capacity for authors, but there is a waiting list in case a participating author needs to drop out. If you would like to waitlist, please go here.

Is the reader event open to the public? Can I go if I’m not attending the conference?

The reader event is the perfect event for anyone who loves to read romance genres.

Tickets will be sold in advance for a nominal fee so readers can reserve their place at the event.

There will also be a book signing, which is open to the public, directly following the reader event.

For updates about this exciting event and how to reserve your spot, we encourage you to sign up for the Romance Insider newsletter and join the California Readin’ Facebook group.

I’m attending the conference and I’d like to donate conference SWAG.

We’d be happy to consider your non-paper* SWAG for inclusion in our conference tote or the reader event tote.

Please use the contact form and choose SWAG to communicate with us regarding acceptable format, quantity, timing, and availability.

*We have found that paper SWAG items such as bookmarks and post cards are often discarded at the hotel. Non-paper SWAG (including books and useful items that may be attached to paper items) is more likely to be valued and retained by recipients. In an effort to reduce waste at the hotel, we request that all SWAG be non-paper. If you have any questions, please let us know.

I’m not attending the conference, but I’d like to sign my books at the reader event.

Our reader event is so popular that we can’t even fit in all the authors who attend our conference!

The only way to ensure yourself a chance to participate in the reader event is to register for the conference!

We wish you all the best, but we cannot allow authors who are not attending the conference to participate in the event.

J. Volunteering

I’m not attending the conference, but I’d like to volunteer. What should I do?

Members of the local Southern California chapters who are not attending the full conference may still have the opportunity to volunteer at the conference. Stay tuned for details.

I need to change something!

If you need to revise the information you provided or the options you selected during registration, please use the Change Registration form.

If you need to change your agent/editor request, please find the info table and talk to us at the conference.

If you need to change something else, please contact us and choose the applicable subject.

I signed up to volunteer at the conference. How does that work?

When you register, be sure to select “Yes” for the volunteer question.

In the months before the conference, those who have expressed a willingness to volunteer will receive an email directing them to the volunteers page of the website. That page will list the various opportunities available, and how many people are needed for each.

There will be a form on the volunteers page to let us know your volunteer choices. We will send you a confirmation email with a summary of your final choices.

By the way, thanks very much for your service! We literally cannot do the conference without volunteers.

If you did not receive the volunteer email, please contact us and choose Volunteers as the subject.

If you chose “No” and now wish to volunteer, please fill out a change of registration or contact us and choose Volunteers as the subject.

K. Contest

Can one person submit more than one entry?

Yes! Each entry must be submitted separately, so if you’ve got more than one entry, just complete the form more than once.

L. Advertising & Marketing

How can I/our company advertise at your conference?

There are some opportunities for authors and publishing-related companies to advertise to our attendees via such items as badge holders, conference totes, program sponsorship, as well as limited signage and event sponsorship.

If you’d like to advertise at our conference, please take a look at our Promo Sponsorship page and use the form to choose your sponsorship opportunity.

I’m attending the conference and I’d like to donate conference SWAG.

We’d be happy to consider your non-paper* SWAG for inclusion in our conference tote or the reader event tote.

Please use the contact form and choose SWAG to communicate with us regarding acceptable format, quantity, timing, and availability.

*We have found that paper SWAG items such as bookmarks and post cards are often discarded at the hotel. Non-paper SWAG (including books and useful items that may be attached to paper items) is more likely to be valued and retained by recipients. In an effort to reduce waste at the hotel, we request that all SWAG be non-paper. If you have any questions, please let us know.

Our group/company is also having a conference. Would you like to participate in/sponsor our conference?

Thanks very much for thinking of us, but we’re already putting all our efforts into making our next conference the best it can be. It’s a lot of work, as you probably know.

We wish you the very best with your conference because it’s a wonderful and magical thing to bring writers together!

Will there be an opportunity to promote my book?

The slide show of book covers was a huge hit at our 2015 conference, and we intend to do it again in 2017, among other things!

To see how authors can participate in the slide show and more great opportunities, please check out our Promo Sponsorship page and let us know what interests you.


If your question remains unanswered, please use the contact form.

We will respond soon, and we appreciate your patience. Planning a conference takes a lot of time and energy, and our volunteer committee is working hard on many fronts to make the magic happen. Thanks!